Job Description

Job Description

Job Description

This is a key position responsible for overseeing all aspects of the accounts payable process and ensuring timely and accurate processing of payments to vendors and suppliers. The successful candidate will bring extensive experience with ERP systems (Deltek Costpoint experience strongly preferred) and a solid background managing high-volume AP functions, ideally within a manufacturing or industrial setting.

This is a fully onsite role and may require hours beyond a standard work week.

Position Summary:

The Accounts Payable Manager will lead the AP team, manage vendor relationships, and ensure compliance with internal policies and relevant regulations. This position will drive process improvements, optimize cash flow through effective payment strategies, and support all AP aspects of the month-end close. This role will also oversee labor processing and invoicing related to temporary staffing resources.

Key Responsibilities:

• Oversee timely and accurate processing of invoices, payments, and reconciliations, including accurate account coding.
• Manage the full accounts payable cycle, including invoice approval and payment runs, leveraging early payment discounts when possible.
• Oversee the employee expense report reimbursement cycle, ensuring proper coding and compliance.
• Lead the AP month-end and year-end close processes.
• Collaborate with Procurement, Receiving, and other departments to resolve discrepancies and enhance workflows.
• Maintain intercompany expense entries.
• Manage cash outflow by coordinating effective payment cycles.
• Ensure accurate and timely 1099 reporting in line with tax regulations.
• Review AP aging reports, manage vendor relationships, and resolve any issues to maintain favorable terms.
• Support internal and external audits by providing required documentation and timely responses to inquiries.
• Continuously improve AP processes and internal controls to uphold compliance with company policies and audit requirements.
• Lead, coach, and develop the AP team, fostering a collaborative and productive environment while managing all employee lifecycle activities.

• Bachelor’s degree in Accounting, Finance, or a related field preferred (relevant experience will be considered in lieu of degree).
• At least 5 years of progressive experience in accounts payable.
• Previous experience in a supervisory or managerial capacity required.
• Strong proficiency in ERP systems; Deltek Costpoint experience is highly preferred.
• Familiarity with GAAP and internal control best practices.
• Strong analytical, organizational, and written/verbal communication skills.
• Ability to work onsite daily in Norfolk, VA.

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