Job Description

Job Description

The Opportunity:

A global insurance defense firm in lower Manhattan is seeking an experienced Legal Secretary for a long-term temporary assignment. This hybrid role requires three days in the office and two days remote. Please note that during the initial few weeks, in-office attendance will be required.

Primary Duties:

The Legal Secretary will provide comprehensive administrative and secretarial support, with a strong understanding of litigation and insurance defense procedures. Responsibilities include:

• Provide secretarial and administrative support to attorneys and staff.
• Organize and maintain legal files, case lists, calendars, and data management.
• Assist with motion practice, discovery, exhibits, and legal budgets.
• Draft, redline, and prepare legal documents, including discovery pleadings.
• Manage and respond to emails on behalf of multiple attorneys, prioritizing high volumes of correspondence.
• E-file federal and state motions (NY court experience required; NJ experience a plus).
• Maintain calendars and schedules for attorneys and staff.
• Handle client reception, phone inquiries, and communication.
• Sort and distribute incoming mail and packages.
• Order and manage office supplies and inventory.
• Prepare and coordinate legal correspondence and reports.
• Perform additional administrative tasks as needed to support the team.

Requirements:

• Minimum 2–5 years of legal secretarial or administrative support experience in a defense law firm or corporate legal department.
• Strong typing skills: fast and accurate.
• Knowledge of litigation procedures and processes; experience with insurance subrogation highly desirable.
• Prior e-filing experience for federal and state motions (NY courts required; NJ is a plus).
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with legal management programs such as iManage and billing software.
• Excellent oral and written communication skills.
• Exceptional organizational skills, attention to detail, and ability to prioritize tasks.
• Strong time-management abilities and ability to work independently in a fast-paced environment.
• Professional demeanor and excellent client service skills.

The Partnership – Benefits:

• ABA - MEC Medical Benefit
• PEP 401k
• Paid Time Off

Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

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